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Reinstalling GMS Accounting Software

Solution In accordance with your License agreement with GMS, the following instructions are to be used to install the GMS Accounting software on the workstation of a present user. To add a new user to your license agreement, contact the Maryland office. Failure to do so is considered a breach of your license agreement.

If you would like GMS Staff assistance to install the software, contact the Maryland office to schedule an appointment. Off-site assistance will be billed at the prevailing off-site hourly rate.

Important Notes for Vista and Windows 7 computers
If you are going to install GMS on a Vista or Windows 7 computer, you need to turn off the UAC (user account control) first. You can locate the UAC from the Control Panel. After turning off the user account control, the computer must be restarted before installing GMS.

If you didn't turn the UAC off first, after installing on a Vista or Windows 7 computer, you will receive error messages such as those listed below.

Crviewer.dll not properly registered
Tabctl32.ocx not properly registered
Msmask32.ocx not properly registered
Msflxgrd.ocx not properly registered
Comdlg32.ocx not properly registered
Mscomct2.ocx not properly registered

You have 2 choices at this point:

1. Uninstall GMS, turn off the UAC (user account control), restart your computer and reinstall GMS.

or

2. Unregister the files in the System folder, copy and paste the files into C:\Program Files\GMS and register in GMS.

Note: If you are installing GMS on a computer with a 64 bit operating system, the system folder storing these files are in a folder under c:\windows\sysWOW64. The Program Files folder is called Program Files (x86).

Example of Unregistering and Registering these files on a Vista or Windows 7 computer:
1. Hold down the Windows Logo key and type R to open the Run window. Type regsvr32 -U “c:\windows\system32\crviewer.dll” It should say “unregister succeeded”.
2. In Explore, go to the system folder.
3. Copy crviewer.dll into C:\program files\GMS. Close Explore.
4. Hold down the Windows Logo key and type R to open the Run window. Type regsvr32.exe “c:\program files\gms\crviewer.dll”. It should say “register succeeded”.

All computers using GMS must have the Microsoft Service Packs up-to-date and all critical updates installed or else errors may occur when operating the software. Please follow the attached "Microsoft Windows and Access Service Packs, Jet Database Engine 4.0 (SP8), MDAC 2.8" memo to confirm your machine's service packs are up-to-date. In addition, be sure to log onto Microsoft.com, click on Downloads & Trials, and then click on Microsoft Updates to ensure all critical updates are in place. Also your computer can be set up to automatically download and install Microsoft updates. You should talk to your IT department about this setting.

Installing the Accounting Software on a Registered User's Workstation
Go to the link on the GMS Website at http://www.gmsactg.com/downloads.php

Download the GMSActg.exe to your GMS Revisions folder or any folder of your choice.

Go to Start, Run and click Browse. Find the GMS revisions folder or the folder you downloaded the exe file to and select GMSActg.exe. Click on OK.

Unzip the exe file in the folder where it exists.

When it asks you the password to unzip the file, enter gmsinstall and click on Ok.

Go to Start, Run and click Browse. Find the GMS Revision folder or the folder you unzipped the exe file to.
Select GMSActg.msi. Click on Ok.

Follow on-screen directions for the installation.

When copying files and you get a message that some computer files need to be updated and asks whether or not to update them now - answer Y. If you get this message, you will be prompted to restart your computer. It will be necessary to run the installation process a second time if this message appears.

If you get any of these messages, do the following:
If it says there is a version conflict (a file being copied is not newer than an existing file- do you wish to keep the existing file?) click YES
Towards the end if the message "a registering error occurred"
Click IGNORE

Create Previous Backups folder
Using Windows Explore, create a folder named Previous Backups on the C drive (always on C, never on the network drive). Create Before and After Payroll Backup folders under Previous Backups on any work station where payroll will be prepared.

For Access databases, point your database selections to the databases you are using by:
Windows XP: go to Control Panel, Administrative Tools, Data Sources (ODBC).
Vista and Windows 7 32 bit: go to Control Panel (Home View), System & Maintenance, Administrative Tools, Data Sources (ODBC).
Vista and Windows 7 64 bit: Find the file called odbcad32.exe. It should be located in the Windows\sysWOW64 folder. Right click on it and select Pin to Start menu.

Select Systems DSN tab. Select Add.
From the list of drivers, double click on Microsoft Access Driver (*.mdb)
This will return you to the ODBC Microsoft Access Setup Form.
In the Data Source Name field, type Convert.

You may leave the Description field blank or type in the description of your choice.
Click on Select. In the box on the bottom right, click on the drive on which the GMS Accounting database is installed.

Find the Convert folder and double click on it. This will put conversion.mdb in the screen on the left. Double click on conversion.mdb. This will put \Convert\Conversion.mdb in the ODBC Microsoft Access Setup screen in the middle to the right of the word Database. If, for example, on F drive it should say f:\Convert\Conversion.mdb. Click ok.

You will now be back at the Systems DSN tab and Convert will be highlighted.
Click on ok on the top right, Click on ok on the bottom left, close out of Control Panel and return to the desktop.

A new icon will appear on your screen named GMS Accounting.
Double click on the GMS Accounting icon to launch the program.

For SQL Databases, point your database selections to the databases you are using by:

Windows XP: go to Control Panel, Administrative Tools, Data Sources (ODBC).
Vista and Windows 7: go to Control Panel, System & Maintenance, Administrative Tools, Data Sources (ODBC).

Select Systems DSN tab. Select Add.

From the list of drivers, click SQL Server. Click Finish.

This will return you to Create New Data Source to SQL Server Form.

In the Name field, type Convert. . You can leave the description blank or enter anything you want to describe the database. In the Server: field enter your SQL Server Name. (If installing on a single work station, choose local)

Click on Next button.

There are 2 options to connect. One is using windows NT Login ID and the other is using SQL Server Login ID. If you don’t have SQL Server Login ID check “With Windows NT authentication using the network login ID”. Otherwise check “With SQL Server authentication using a login ID and password entered by the user”. You have to enter the user name and password. You may obtain this information from your IT person. Also make sure “Connect to SQL Server to obtain default settings for additional configuration options” is checked. Click on Next.

Check the box “Change the default database to”. It will be defaulted to master. Choose ConversionSQL from the combo box. Do not change any other default settings on this page. Click Next.

Don’t change anything on the next screen and click on Finish button. You need to click on Test Data Source button. If you get TESTS COMPLETED SUCCESSFULLY then you can close out of the Control Panel.

A new icon will appear on your screen named GMS Accounting.
Double click on the GMS Accounting icon to launch the program.

GMS Backup Utility
We have created a utility to allow you to compact and repair your Access database along with making a backup of your database by selecting an icon on your desktop. For SQL Server databases it will only make a backup of the database. This utility is available on our website http://www.gmsactg.com/downloads.php. Copy and paste this zipped Backup Utility into your GMS Revisions folder and unzip it to the same location. The password is utility. Once it is unzipped you'll see BackupDB.exe. This file will need to be copied and pasted into C:\Program Files\GMS on the person's computer who is responsible for performing these duties. You'll then want to set up an icon on the desktop to access this utility by doing the following:

Right click on a blank spot on the desktop, select New and Shortcut.
"Type the location of the item": Either use the browse feature or enter C:\Program Files\GMS\BackupDB.exe. Click on Next.
"Type in the name for this shortcut": Enter GMS Backup Utility. Click on Finish.

Should you need any assistance, please call our service line at 1-800-933-3501 ext 1.
 
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Article details
Article ID: 2
Category: GMS Accounting Software
Date added: 2011-04-21 14:05:26
Views: 12098
Rating (Votes): Article rated 3.4/5.0 (79)

 
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